Privacy Policy for Spark

Introduction

This Privacy Policy describes how Spark ("Spark", "we", "our", or "us") collects, uses, and shares information when you use our mobile application (the "App"). This policy applies to all users of the Spark mobile application.

By downloading, installing, or using the App, you agree to the collection and use of information in accordance with this policy. If you do not agree with this policy, please do not use the App.

Company Information

• Developer: 1xAI
• Contact Email: onexai.inc@gmail.com
• App Name: Spark
• Category: Business/Productivity
• Platform: iOS and Android

Information We Collect

1. Personal Information

When you use the App, we may collect the following personal information:

• Account Information: Username, password, employee ID, name, designation
• Profile Information: Gender, birthday, phone number, email address
• Employment Information: Employee type, role, assigned locations

2. Location Information

The App collects and uses real-time location information to:

• Verify your presence at designated office or store locations during check-in
• Calculate distance between your current location and assigned work locations
• Ensure check-ins occur within a 20-meter radius of the designated location (when GPS verification is enabled)

Location Data Usage:

• Location is collected only when you initiate a check-in
• Location data is sent to our server for verification and record-keeping
• Location permissions can be revoked in your device settings (this will prevent check-ins)

3. Camera and Photos

The App requires camera access to:

• Capture selfies during employee check-in for identity verification
• Photos are uploaded to our server for attendance records
• Camera permission can be managed in your device settings

4. Check-in Data

We collect and store:

• Check-in timestamps
• Check-out timestamps
• Location coordinates at check-in time
• Selfie images taken during check-in
• Store/office assignments
• Attendance history

5. Push Notifications

The App may send push notifications to:

• Notify managers about employee check-ins
• Provide attendance reminders
• Send important work-related updates

6. Technical Information

We may automatically collect:

• Device type and operating system version
• App version number
• Network connection type (WiFi, cellular)
• Device language and timezone
• Error logs and crash reports (anonymous)
• App performance metrics

How We Use Your Information

We use the collected information for the following purposes:

1. Attendance Tracking: Record and verify employee check-ins and check-outs at designated locations
2. Identity Verification: Confirm employee identity through selfie capture during check-in
3. Location Verification: Ensure check-ins occur at the correct work locations within 20-meter GPS verification radius
4. Route Management: Track and optimize delivery routes for field employees
5. Reporting: Generate attendance and performance reports for management review
6. Notifications: Send relevant push notifications about check-ins and attendance
7. App Functionality: Provide, maintain, and improve core App features and user experience
8. Security: Prevent fraud, unauthorized access, and ensure data integrity
9. Analytics: Analyze usage patterns to improve App performance and features
10. Support: Respond to user inquiries and provide technical customer support
11. Compliance: Meet legal and regulatory requirements for employment records

We do NOT:

• Sell your personal information to third parties
• Use your data for advertising or marketing purposes
• Track your location when you're not using the App
• Share your information beyond what is described in this policy

Data Storage and Security

Storage Location

• All data is transmitted and stored on secure cloud servers hosted by Amazon Web Services (AWS)
• Server location: United States (US-East-2 region)
• Location data, selfies, and check-in records are stored on our secure backend system
• Temporary data may be cached on your device for offline functionality
• No sensitive credentials are permanently stored on your device

Security Measures

We implement industry-standard security measures to protect your information:

• Encryption: All data transmission uses HTTPS/TLS encryption
• Authentication: Secure login with hashed password storage
• Access Controls: Role-based access to ensure only authorized personnel can view data
• Server Security: Regular security updates and patches
• Data Backup: Regular automated backups to prevent data loss
• Monitoring: Continuous monitoring for security threats and unauthorized access
• AWS Security: Leveraging AWS infrastructure security best practices

Data Retention

We retain your information as follows:

• Check-in Records: Retained for the duration of employment plus 3 years (or as required by local labor laws)
• Selfie Images: Retained for attendance verification and security purposes for the same period as check-in records
• Location Data: Retained as part of check-in records for compliance and verification
• Account Data: Retained until account deletion, employment termination, or upon request
• Technical Logs: Retained for up to 90 days for troubleshooting purposes
• Deleted Data: Permanently removed within 30 days of deletion request (except where legal retention is required)

Data Sharing and Disclosure

With Your Employer

All information collected through the App is shared with your employer for:

• Attendance management
• Performance evaluation
• Payroll processing
• Compliance with employment policies

Third-Party Service Providers

We use the following trusted third-party service providers:

1. Amazon Web Services (AWS) - Cloud hosting and data storage
2. Expo Push Notification Service - Push notification delivery
3. AWS S3 - Secure file storage for selfie images

Your Rights and Choices

You have the right to:

• Access all your personal information stored in the App
• Request corrections to inaccurate or outdated data
• Update your profile information through the Settings screen
• View your complete check-in history and attendance records
• Control location and camera permissions in device settings
• Request account deletion by emailing onexai.inc@gmail.com

Children's Privacy

The Spark App is designed for workplace use and is not intended for children. Users must be at least 18 years of age (or legal working age in your jurisdiction). We do not knowingly collect personal information from anyone under 18.

Permissions Required

Required Permissions:

1. Location (When In Use) - To verify check-in location and ensure you're at the designated work site
2. Camera - To capture live selfies for identity verification during check-ins

Optional Permissions:

3. Notifications - To receive check-in reminders and attendance alerts (can be disabled)

Note: The app does NOT access your photo library. All selfies must be taken live using the camera during check-in for security and verification purposes.

Contact Us

For questions, concerns, or requests regarding this Privacy Policy:

• Email: onexai.inc@gmail.com
• Company: 1xAI
• App: Spark
• Platform: iOS and Android

Response Time: We aim to respond to all inquiries within 3-5 business days.

Compliance

This Privacy Policy complies with:

• Apple App Store Guidelines
• Google Play Store Data Safety Requirements
• GDPR (General Data Protection Regulation)
• CCPA (California Consumer Privacy Act)
• COPPA (Children's Online Privacy Protection Act)