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Mileage & Field-Expense Calculator

Calculate monthly mileage claims and daily field expenses for travelling staff. No spreadsheet required.

Meals, parking, tolls, etc.

Results

Km per employee / month
1,080 km
Mileage claim per employee
₹8,640
Other field expenses per employee
₹3,600
Total per employee / month
₹12,240
Team field expense / month
₹1,22,400

Automate this in Spark

Pulse expense capture runs these numbers from live data (attendance, visits, stock, or pump shifts) without manual entry.

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Multiply kilometres per day by working days and your per-km rate, then add daily allowances for meals or tolls. Ten field staff doing 45 km/day at ₹8/km for 24 days, plus ₹150 daily expenses, is about ₹1.2 lakh/month in mileage and field spend before approvals.

Common questions

What per-km rate should I enter?

Use your company policy. Many field teams in India use ₹6–₹12 per km for two-wheelers and higher for cars.

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